Renting a property in Dubai can feel like a maze — contracts, deposits, Ejari registration, and endless paperwork. But once you understand the rental agreement process in Dubai, it’s actually one of the most organized systems in the region. Designed to protect both tenants and landlords, Dubai’s tenancy framework — governed by the Dubai Land Department (DLD) and RERA (Real Estate Regulatory Authority) — ensures transparency and fairness in every deal.
Whether you’re a first-time expat or a long-term resident, knowing how to complete a rental agreement in Dubai can save you time, money, and unnecessary stress. From preparing documents to registering your contract under Ejari, each step has its own importance in securing your legal rights and ensuring a smooth tenancy period.
In this guide, you’ll get a step-by-step walkthrough of how to rent a home in Dubai — including documentation requirements, tenancy rules, rent payment methods, DEWA setup, and what to do when your lease ends. By the end, you’ll know exactly how to navigate Dubai’s rental system confidently and avoid the common pitfalls that many newcomers face.
Step-by-Step Rental Agreement Process in Dubai (2025 Update)
Renting a property in Dubai follows a structured and regulated process, ensuring both landlords and tenants are legally protected. To make it easier, here’s a clear step-by-step guide that walks you through each stage of the rental agreement process in Dubai, from finding your ideal home to registering your tenancy with Ejari.
Step 1: Choose the Right Property and Confirm Availability
The first step to renting in Dubai is finding a property that suits your lifestyle and budget. You can explore listings on trusted platforms like Bayut, Property Finder, Dubizzle, or through RERA-registered real estate agents. Always verify that your agent or brokerage holds a valid RERA license to avoid scams.
Once you shortlist properties, focus on essential details:
- Type of property: apartment, villa, townhouse, or studio.
- Community features: proximity to metro, schools, supermarkets, and offices.
- Terms of rent: whether it’s furnished, unfurnished, or chiller-free.
- Additional charges: community fees, service charges, and parking costs.
After confirming availability, request a Tenancy Offer Form or Letter of Intent (LOI). This document outlines preliminary terms like rent amount, number of cheques, and deposit details. Always inspect the property physically before committing — check air conditioning, plumbing, lighting, and overall maintenance.
Step 2: Review the Tenancy Offer & Draft Contract
Once you’ve selected your desired property, the next critical step is to review the tenancy offer and draft the rental contract carefully. In Dubai, the tenancy agreement is a legally binding document governed by the Dubai Tenancy Law (Law No. 26 of 2007) and overseen by the Dubai Land Department (DLD). It defines the rights and obligations of both tenant and landlord.
The Tenancy Offer or Letter of Intent (LOI) usually includes:
- Annual rent amount and the number of cheques accepted (typically 1–12).
- Security deposit percentage (5% for unfurnished, 10% for furnished).
- Maintenance responsibilities, renewal terms, and utility clauses.
Before signing, go through every clause — especially those on rent increases, termination policies, and refund conditions. Ask your agent to provide a draft tenancy contract for review, which must align with RERA tenancy standards.
For additional safety, ensure the landlord’s ownership documents (Title Deed, passport copy) match the property details. Avoid paying rent or deposit before verifying these credentials.
Once both parties agree, the contract can be signed, marking the official start of your rental agreement process in Dubai.
Step 3: Prepare the Required Documents for Tenancy Contract
To officially proceed with your rental agreement in Dubai, you’ll need to gather and submit the required documents. Both the tenant and landlord must provide valid identification and proof of property ownership to ensure the contract is legally recognized under the Dubai Land Department (DLD) and Ejari registration system.
Documents Required from the Tenant:
- Copy of passport, UAE residence visa, and Emirates ID.
- Proof of income (salary certificate or employment contract).
- Security deposit and post-dated rent cheques.
- If the tenant is a company: trade license and authorized signatory documents.
Documents Required from the Landlord:
- Copy of Title Deed (proof of ownership).
- Copy of passport or Emirates ID.
- Signed tenancy contract and property handover form.
Before submission, cross-check that all documents match the property details and names on the Title Deed. Incomplete or mismatched information can delay Ejari registration, which is mandatory for activating utilities like DEWA (Dubai Electricity and Water Authority) and for legal tenancy protection.
Step 4: Sign the Tenancy Contract and Pay Rent Cheques
Once all documents are verified, the next crucial step in the rental agreement process in Dubai is signing the official tenancy contract and completing payment formalities. This step legally binds the tenant and landlord under Dubai’s tenancy laws, ensuring both parties are protected.
Signing the Contract
- The contract should clearly state the rent amount, number of cheques, tenure (usually 12 months), and payment schedule.
- It must include details about maintenance responsibilities, utility bills, renewal clauses, and notice period for termination.
- Both the tenant and landlord must sign each page to avoid any later disputes.
Rent Payment
- Rent in Dubai is typically paid via post-dated cheques — ranging from one to twelve, depending on negotiation.
- The security deposit (usually 5% for unfurnished and 10% for furnished units) is paid separately, refundable after the lease ends if the property is in good condition.
- Agency commission is often 5% of the annual rent or one month’s rent, paid directly to the real estate broker.
Once signed and cheques are handed over, the landlord or agent will proceed with Ejari registration, officially recognizing your tenancy in Dubai.
Step 5: Register the Tenancy with Ejari (Dubai Land Department)
Registering your tenancy contract with Ejari is one of the most important steps in the rental agreement process in Dubai. Ejari, which means “My Rent” in Arabic, is a mandatory system regulated by the Dubai Land Department (DLD) to legally register and monitor all rental contracts in the emirate.
Why Ejari Registration Matters
- It legally validates your tenancy contract, protecting both tenant and landlord rights.
- It is required to activate DEWA (utilities) and for visa renewals, family sponsorships, or address proof in Dubai.
- It ensures rent is charged according to RERA’s official rent index and provides a platform for resolving disputes.
How to Register Ejari (Step-by-Step):
- Visit a typing center or register online via the Dubai REST app or Ejari portal.
- Submit the following documents:
- Signed tenancy contract
- Tenant’s passport, Emirates ID, and visa
- Landlord’s Title Deed and ID
- DEWA premise number and rent payment proof
- Signed tenancy contract
- Pay the Ejari registration fee (approx. AED 220–250).
Once approved, you’ll receive an Ejari Certificate—your official proof of a registered rental agreement in Dubai.
Step 6: Activate DEWA & Utilities for Your Rental Property
Once your Ejari registration is complete, the next step in the rental agreement process in Dubai is activating your utilities — primarily DEWA (Dubai Electricity and Water Authority). Without this step, you won’t have access to electricity, water, or essential services like district cooling in your new home.
How to Set Up DEWA Account (Step-by-Step):
- Visit DEWA’s online portal or download the DEWA Smart App.
- Provide your Ejari number, Emirates ID, passport copy, and tenancy contract.
- Pay a refundable security deposit (AED 2,000 for apartments, AED 4,000 for villas) and a small activation fee.
- Once submitted, DEWA activates the connection within 24–48 hours.
District Cooling Setup (If Applicable):
Some communities use Empower or Emicool for district cooling instead of DEWA. Tenants must contact the provider directly to:
- Register under their name.
- Pay a refundable deposit and setup fee.
- Provide Ejari and Emirates ID for verification.
Pro Tip:
If your apartment is bill-inclusive (DEWA + chiller + Wi-Fi), confirm in writing that the landlord or agent manages the utility bills. This helps avoid double billing or disconnection issues later.
Step 7: Move-In Inspection and Property Handover Checklist
After activating DEWA and utilities, the next critical step in the rental agreement process in Dubai is conducting a move-in inspection. This ensures that the property is in the promised condition and helps avoid disputes when you move out.
1. Schedule a Joint Inspection
Before accepting the keys, arrange a joint inspection with your landlord or agent. Document everything in detail — from the paint condition to the functionality of lights, appliances, and plumbing. Use photos and videos for reference.
2. Create an Inventory Checklist
Ask for an inventory list (especially for furnished apartments) that includes all furniture, appliances, and fixtures. Make sure to:
- Verify that all items match the list.
- Note any existing damages or missing items in writing.
- Have both parties sign and date the checklist.
3. Collect All Essential Handover Documents
Ensure you receive:
- The original signed tenancy contract.
- A copy of your Ejari certificate.
- DEWA account confirmation.
- Access cards, parking permits, and building entry details.
Pro Tip:
Keep copies of all receipts and agreements. They’re vital for deposit recovery and tenancy renewals later.
Step 8: Understanding RERA Rules, Renewals & Rent Increases
Once you’ve settled into your new home, it’s important to understand the RERA (Real Estate Regulatory Agency) rules that govern tenancy in Dubai. These regulations define how rent increases, renewals, and disputes are handled — ensuring transparency between tenants and landlords.
1. RERA Rent Calculator
Dubai’s rent market is regulated by the RERA Rental Index, which you can check using the RERA Rent Calculator on the Dubai Land Department (DLD) website.
It helps you determine:
- Whether your landlord can legally increase rent upon renewal.
- The maximum rent increase percentage allowed based on your area, property type, and current rent value.
2. Tenancy Renewal Process
- Renewal Notice: Both tenant and landlord must give 90 days’ notice before the lease expiry for any changes (like rent adjustments or non-renewal).
- Renewal Ejari: Every renewal requires an Ejari update to reflect the new dates and rent amount.
- Payment Terms: Rent can be paid in post-dated cheques (usually 1–12), as agreed in the renewed contract.
3. Rent Increase Rules (as per Law No. 26 of 2007)
- Landlords can only increase rent if the existing rent is significantly lower than the RERA average for that area.
- Any rent increase outside these limits is considered illegal.
Pro Tip:
Always verify rent increase notices through official RERA calculators before agreeing to a higher rent. This ensures compliance and prevents overcharging.
Step 9: Handling Deposit Refunds, Disputes & Vacating the Property
The final stage of the rental agreement process in Dubai involves moving out — and ensuring you get your security deposit refund back without deductions or delays. This phase requires careful attention to detail and proper documentation.
1. Giving Proper Notice to Vacate
As per Dubai tenancy laws, tenants must give a 90-day written notice before the end of the lease if they plan not to renew.
- The notice should be sent via email, WhatsApp (with acknowledgment), or registered courier.
- Failure to give timely notice may result in automatic renewal or loss of part of your deposit.
2. Conduct a Move-Out Inspection
Schedule an inspection with your landlord or agent before vacating. Make sure:
- The property is cleaned and restored to its original condition.
- All repairs or maintenance (other than fair wear and tear) are completed.
- You return access cards, parking permits, and keys.
3. Security Deposit Refund Process
Once the move-out is complete:
- The landlord inspects the property for damages.
- If everything is in order, you should receive your deposit refund within 30 days.
- Keep proof of DEWA disconnection and final bills, as landlords often require these before refunding.
4. In Case of Disputes
If the landlord withholds or deducts your deposit unfairly, you can file a complaint with the Rental Dispute Center (RDC) under the Dubai Land Department (DLD).
It’s advisable to attach:
- Tenancy contract
- Ejari certificate
- DEWA disconnection receipt
- Move-in inspection report with photos
Pro Tip:
Always do a joint exit inspection and request a written confirmation of deposit refund status to avoid misunderstandings later.
Conclusion: Renting Property in Dubai Made Simple
Navigating the rental agreement process in Dubai may seem overwhelming at first — but once you understand each step, it’s a clear, structured journey. From finding a property and signing the tenancy contract, to registering Ejari, activating DEWA, and eventually handling renewals and refunds, each stage follows Dubai’s transparent real estate laws.
Here’s a quick recap:
- Always verify your Ejari registration to ensure legal protection.
- Keep a record of all receipts, emails, and inspection reports.
- Use the RERA Rent Calculator to confirm legal rent increases.
- Notify your landlord at least 90 days before vacating.
Dubai’s rental system is designed for fairness and clarity — once you know the process, renting here becomes simple, safe, and rewarding. Whether you’re an expat moving for work or a family finding your dream home, following these steps ensures a smooth, hassle-free experience.
FAQs on the Rental Agreement Process in Dubai (2025)
1. What documents are required for a rental agreement in Dubai?
Passport, Emirates ID, residence visa copy, and a cheque for the security deposit are mandatory. You’ll also need your landlord’s title deed copy and their Emirates ID for Ejari registration.
2. How do I register Ejari, and why is it important?
Ejari is registered through the Dubai Land Department (DLD) or online via the Dubai REST app. It legally records your tenancy and protects your rights under RERA regulations.
3. How much is the security deposit for apartments in Dubai?
Typically, 5% of annual rent for unfurnished apartments and 10% for furnished units.
4. Can I pay rent monthly in Dubai?
Rent is usually paid via 1–12 post-dated cheques, as agreed with the landlord or agent.
5. What happens if the landlord refuses to refund my deposit?
You can file a complaint at the Rental Dispute Center (RDC) with supporting documents such as your tenancy contract, Ejari, and inspection report.
6. How do I handle rent increases legally?
Use the RERA Rent Calculator to check if the increase is justified based on current market averages.
7. Are utilities (DEWA/chiller) included in rent?
Some properties are bill-inclusive, but most require separate DEWA setup and payment. Always confirm before signing.
8. What is the notice period for vacating a property?
A 90-day written notice before the end of the lease term is mandatory for either party.
9. How can I renew my tenancy contract?
Renewals follow the same process as initial registration. Update your Ejari with new rent terms and payment schedule.
10. Is subletting allowed in Dubai?
Subletting requires written consent from the landlord and must be reflected in the tenancy contract or addendum.
